Create envelopes by using mail merge in Word for Mac. Create envelopes by using mail merge in Word for Mac. Create and print labels using mail merge. Create and print labels using mail merge, in which each label consists of a different mailing address.
By While personalizing form letters fools no one, they are popular just the same and can also be useful to generate automated reports within an organization. In Office 2011 for Mac, you can start from an existing Word 2011 document or a blank document. Either way, the steps are the same.
Make sure the Mail Merge Manager is available by choosing Tools→Mail Merge Manager from the menu bar. Then follow these steps in the Mail Merge Manager: • In the Mail Merge Manager, click Select Document type and then choose Create New→Merge Type: Form Letters. • In the Mail Merge Manager, click Select Recipients List and then click Get List. • In the Mail Merge Manager, click Insert Placeholders.
Drag placeholders from the Mail Merge Manager to the position within your document where you want the data to be merged. The tabs available and the fields you can choose from depend upon the data source you’ve chosen, but the method is the same — drag and drop. Chevrons denote inserted mail merge fields. • (Optional) In the Mail Merge Manager, click Filter Recipients.
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On the Filter Records tab of the Query Options dialog, you can impose up to six criteria on your data by choosing options from the pop-up menus. Click the Sort Records tab of the Query Options dialog to change the order in which records will be run in the mail merge. Sorting for up to three levels is available. • In the Mail Merge Manager, click Preview Results.
You can see the merged data so you can decide whether your merge works as planned. • In the Mail Merge Manager, click Complete Merge. • Before you print a large mail merge, do a sample run.
• Give Word the green light to process the mail merge. You can choose to merge to a printer, to a new Word document, or to Outlook.
All you need for data merge is a data source file and a target document. • The data source file contains the information that varies in each iteration of the target document, such as the names and addresses of the recipients of a form letter.
Alternatively, restart the computer with the X or Option keys held down; in the second case, select the Mac OS X system, push the button with the straight arrow, and change the startup disk from System Preferences afterwards. Learn some of the basic differences between Windows and OS X. For example, the window control buttons in OS X are on the left side of the window instead of the right, and the green button makes the window enter full screen mode. Convert windows to mac os. If you're in Windows, you can switch to the Mac OS X partition using the Boot Camp icon in the System Tray. Click the gray diamond-shaped icon, and click 'Restart in Mac OS' from the pop-up menu. Click the gray diamond-shaped icon, and click 'Restart in Mac OS' from the pop-up menu. You can reboot from within either Lion or Windows and hold down the Option key when you see the Apple logo appear. Your Mac displays a nifty row of icons, each of which represents a bootable operating system that your Mac can use. To boot Mac OS X, click the Lion partition icon. To choose Windows, click the Windows partition icon.
A data source file is made up of fields and records. Fields are groups of specific information, such as company names or postal codes, whereas records are rows of complete sets of information, such as a company’s name, street address, city, state, and postal code. A data source file can be a comma-delimited file (.csv) or a tab-delimited (.txt) file in which each piece of data is separated by a comma or a tab, respectively. • The target document is an InDesign document that contains the data-field placeholders, plus all the boilerplate material, text, and other items that remain the same in each iteration of the merged document. The merged document is the resulting InDesign document that contains the boilerplate information from the target document, repeated as many times as it takes to accommodate each record from the data source. The data source typically originates from a spreadsheet or database application, but you can create your own data source file using InDesign or any text editor. Data source files should be saved in a comma-delimited (.csv) or tab-delimited (.txt) text format.
Check your source application’s user guide for more information on exporting to these formats. In a comma- or tab-delimited text file, records are separated by paragraph breaks; fields are separated by commas or tabs. The data source file can also include text or paths that see images on disk. When you select the data source, a list of data field names appears in the Data Merge panel.
These names are identical to the column heads from the data source file. Icons indicate whether the field is text or an image. When data fields are added to your document, they become field placeholders, such as. You can select and format these placeholders as you would any other text or graphic. You can assign an image field to an existing frame to create a floating image. Or, if the insertion point is in a text frame or if text is selected when you insert an image field, a small placeholder is inserted as an inline frame. You can resize the image placeholder to determine the size of the merged images.
Once you insert a data field, InDesign remembers its data source. Any errors in the list of fields, such as typos, empty fields, and unintended field types, must be corrected in the source application and then updated using the Data Merge panel. • To insert a new inline graphic placeholder, drag an image field onto a text frame, or place the insertion point in a text frame and click the image field. • To insert a new floating graphic, drag an image field onto an empty frame or existing graphics frame. If you drag an image field onto an empty frame, the empty frame becomes a graphics frame. • To insert a field into grouped items, table cells, or nested items, drag the image field onto the target.