Need a simple project management software to manage your team? Check-out our valuable and unique. Is the constant flow of emails, backwards and forwards, slowly strangling your project’s momentum? If you’re struggling with email overload and can’t find the right project management software to streamline your processes, consider fine tuning MS Outlook, the world’s most popular email program, into a supercharged project management platform. Top five Outlook hacks: 1.
It wasn’t me it was my alias Emails have a voracious appetite for your time and attention and can quickly eat through your day. Using project aliases within MS Outlook is a great first step to controlling your email flow and immediately takes some of the stress out of the insurmountable mountain of daily traffic. Aliases can help massively in keeping track of developments as they happen. Without them, it’s very easy for new project requests or status updates to get mixed up with unrelated traffic and for key information to get lost. Aliases allow you to manage your rules and automatically push traffic into specific project folders, letting you decide when to read or deal with them. Don’t be afraid of splitting your workload into compartments that suit you: sub-folders are your friends.
We encourage you to experiment to find what works best for you. Please contact the software developers listed below for sales and technical support for these programs. List Managers. Digital List Managers. Evernote ® Google Apps for Android TM and the Desktop. IBM Lotus Notes ® iPhone Reminders. Microsoft OneNote ® Microsoft Outlook. Here are the best tools for tracking events, organizing your day, and sticking to a schedule. Learn more at Zapier. Apple Calendar (Web, Mac, iOS). In addition to syncing with Google Calendar, Outlook, Apple Calendar, Exchange, and all the other major calendar services, you can sync calendars with your local network.
Consider them as separate departments, each handling specific parts of the project with specific responsibilities. Obviously, you can sub-divide your emails forever, but in general splitting up by project, key deliverable, responsibility, short-term/long-term goal and by process is a good place to start.
Pimp my in-box One of the most powerful features of Outlook is the huge number of plug-ins available. Utilising the full capabilities of MS Outlook plug-ins is a must-do if you are serious about repurposing it into a project management tool. There are some serious applications that mean business, everything from email de-dupers, message recovery, auto-schedulers, alerts, print tools and more! Why email someone when you can video conference them on Google Hangouts and chat face-to-face from your desk? Take responsibility MS Outlook allows you to be your own project manager. Grab your email traffic by the horns and take responsibility yourself. If you pay attention to current opinion and attend to the constant and immediate needs of your inbox like you would a new-born baby, then guess what?
It grows to take up more and more of your time and doesn’t stop, ever. I’ll say it once and loudly, Mailbox-Zero status DOES NOT WORK!!! It will destroy your day and take over your life. Don’t subscribe to the other theory that if you quickly rush through your inbox for one hour each day, you will somehow magically re-discover your productivity. Don’t treat your inbox like a task list, responding tersely because every email is a disruption. And don’t constantly share the responsibility of emails with other people involved in the project either. You dilute the responsibility of ‘actioning’ anything by shifting the burden onto someone else, and they may not have the same clarity of vision or worse may not even care.
By responding yourself you’re propelling the project forwards and have far more control. Trust me, your emails can wait an hour. If they can’t, then email is perhaps not the right communication tool to use. Regain your productivity A huge part of the overall stress of a project, apart from meeting deadlines, is the fear of losing business-critical data and significantly setting yourself back. It’s tempting to make MS Exchange an integral part of your life, sharing updates, data and project notes. Many people rely on this collective responsibility to back-up vital data.
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